It is the responsibility of the participant to review his/her visa status and determine whether they need a visa or visa renewal for entering the country where the conference is hosted. Furthermore, it is up to the participant to pay any related fees, find out how to schedule an interview appointment and other instructions for the application process.

Please note that Visa letters will be only issued to:

  • Authors who have paid their registration fee in full;
  • Committee members;
  • Invited guests and speakers;
  • Persons known to the committee members;

For details that apply specifically to your country please visit a website of the nearest Consulate or Embassy of the country hosting the event.


All requests for visa letters should be addressed to the Local ChairSara Testa at [email protected].

IMPORTANT: When asking for a visa letter, please provide in your email the following details:

A: Details about the registrants:

<Full Name of registrant>
<Job Title or position – department of affiliated institution>

<Organization or affiliated institution>
<Address of organization or affiliated Institution>

B.  Invoice confirming your registration.